In today’s business world, efficiency and cost control are paramount. Every expense matters, and for companies that rely on printed materials, managing printing costs can be a substantial challenge. This is where Print Management Companies step in, offering a range of printing services designed not only to streamline print-related tasks but also to generate significant cost savings. In this concise article, we will explore the various ways businesses can achieve cost savings when partnering with a Print Management Company.

1. Economies of Scale:

Print Management Companies usually operate on a large scale, handling printing needs for multiple clients. This grants them the advantage of economies of scale, meaning that as the volume of printing increases, the cost per unit decreases. Businesses partnering with Print Management Companies can access these cost advantages, even if their individual print requirements are relatively small. This is particularly beneficial for small and medium-sized enterprises (SMEs) with limited purchasing power.

The economies of scale offered by Print Management Companies are particularly evident in large print runs. When producing a substantial quantity of printed materials, the cost per unit significantly decreases compared to smaller runs. This reduction in per-unit cost translates to substantial savings, especially for businesses requiring high volumes of materials for marketing campaigns, events, or ongoing operations.

2. Reduced Equipment Costs:

One of the most notable cost-saving benefits of partnering with a Print Management Company is the elimination of the need to purchase and maintain expensive printing equipment. Modern printers and production machines can be costly to acquire and maintain. Outsourcing printing needs to a specialized company allows businesses to bypass these capital expenditures and allocate resources more efficiently.

In-house printing equipment not only entails machinery purchase costs but also ongoing expenses for maintenance, repairs, and upgrades. Print Management Companies bear these costs themselves, relieving businesses of the financial burden associated with keeping printing equipment in optimal condition.

3. Lower Labour Costs:

Printing involves skilled labour for design, pre-press, printing, and finishing tasks. By working with a Print Management Company, businesses can significantly reduce labour costs. These companies employ highly trained professionals who efficiently handle all aspects of the printing process, eliminating the need for in-house printing teams.

In-house printing teams come with their own set of costs, including salaries, benefits, and training expenses. Outsourcing these functions to a Print Management Company allows businesses to reallocate human resources to activities directly contributing to their core competencies and growth.


4. Reduced Material Waste:

Print Management Companies excel in optimizing print runs to minimise material waste. They calculate the exact quantity of materials needed for a job, reducing excess inventory and the associated costs of storing and disposing of unused materials. This approach not only saves money but also aligns with sustainable practices by reducing environmental impact.

Material waste reduction extends beyond paper; it also encompasses ink, toner, and other consumables used in the printing process. Print Management Companies employ efficient systems to minimise the overuse of these resources, ensuring they are used to their fullest potential, thus reducing costs and environmental impact simultaneously.

5. Expert Print Consultation:

Print Management Companies possess in-depth knowledge of print technologies, materials, and processes, making them experts in the field. They provide valuable consultation to businesses on achieving printing goals more cost-effectively. This includes recommending cost-efficient printing methods, paper types and finishes that balance quality and cost-effectiveness.

For businesses not intimately familiar with the nuances of the printing industry, the guidance of a Print Management Company is invaluable. These experts help businesses make informed decisions to ensure printed materials are visually appealing and budget-friendly.

6. Streamlined Workflow:

Managing the printing process in-house can be time-consuming and prone to inefficiencies. Print Management Companies streamline the workflow, ensuring printing jobs move smoothly from design to production to delivery. This efficiency saves time and reduces the risk of errors and costly reprints.

Streamlined workflow involves a well-defined process for job submission, proofing, and production scheduling. This structured approach minimises delays, miscommunication, or missed deadlines, which can result in added costs and lost opportunities for businesses.

7. Cost-Effective Procurement:

Print Management Companies have established relationships with suppliers and access to a wide range of printing materials. This allows them to source materials at competitive prices and negotiate better rates on behalf of their clients. Businesses benefit from these procurement advantages without the need to invest time and resources in supplier negotiations.

Cost-effective procurement extends to materials such as paper, ink, finishing options, and specialty items like promotional merchandise. By leveraging their purchasing power, Print Management Companies secure favourable pricing that businesses might not achieve on their own.

Expert Print Consultation

8. Consolidated Billing:

Managing multiple printing suppliers can lead to administrative complexities and a higher risk of errors in billing and invoicing. Print Management Companies offer consolidated billing, simplifying the payment process and reducing the chances of discrepancies. This not only saves time but also helps businesses maintain accurate financial records.

Consolidated billing consolidates all printing-related costs into a single, easy-to-understand invoice. This eliminates the need for businesses to juggle multiple invoices from various suppliers, saving time in the accounting department and reducing the risk of missed payments or errors in financial reporting.

9. Inventory Management:

Efficient inventory management is crucial for businesses requiring printed materials regularly. Print Management Companies can monitor inventory levels and initiate reprints when stock runs low. This just-in-time approach ensures that businesses have the materials they need when they need them, minimising storage costs and preventing stockouts.

Effective inventory management means businesses don’t need to allocate valuable space for storing printed materials. Print Management Companies can store these materials in their own facilities and deliver them as needed, reducing the burden on a business’s physical space and eliminating associated storage, security, and management costs.

10. Improved Quality Control:

Print Management Companies have stringent quality control processes to ensure every printed piece meets the highest standards. This reduces the risk of costly reprints due to errors or subpar quality. Businesses can trust that their printed materials consistently reflect the quality and professionalism of their brand.

Quality control encompasses more than just colour accuracy and image sharpness; it also involves proper finishing, binding, and overall presentation. By entrusting their printing needs to a Print Management Company, businesses reduce the risk of costly errors and reprints, safeguarding their brand’s reputation.

In conclusion, partnering with a Print Management Company offers numerous avenues for cost savings. From leveraging economies of scale to reducing equipment, labour, and material costs, these companies help businesses achieve their printing needs efficiently and cost-effectively.

Consider Evolution Print and Design for, as by entrusting their printing requirements to professionals specialising in the field, businesses can focus on core operations, reduce overhead, and make informed decisions that maximise budget efficiency. The cost savings generated by working with a Print Management Company can be substantial, making it a strategic choice for businesses of all sizes looking to optimise printing-related expenses. These savings can significantly impact a company’s profitability and long-term success in a competitive business landscape.

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